PRIVACY POLICY

Brick PR Ltd

Last updated: 4 June 2026

1. WHO WE ARE

Brick PR Ltd ("we", "us", "our") is a UK-based public relations consultancy providing communications, media relations and advisory services to individuals and small businesses.

We are the data controller for the personal data described in this policy.

Contact details:
Email: rachel@brick-london.com
Address: Brick Pr Ltd.

C/O striveX Ltd

Beacon House

Ibstone Road, Stokenchurch

High Wycombe

Buckinghamshire

HP14 3FE

UNITED KINGDOM

2. INFORMATION WE COLLECT

We may collect and process the following personal data:

  • Name

  • Business name

  • Job title

  • Email address

  • Telephone number

  • Postal address

  • Billing and invoice information

  • Enquiry and correspondence data

  • Media contact information (see Section 7)

  • Marketing preferences

  • Website usage data (limited Squarespace analytics and technical data)

We do not intentionally collect special category data.

3. HOW WE COLLECT INFORMATION

We collect personal data:

  • Directly from you (email, phone, meetings, enquiries)

  • Through our website contact forms

  • When you download free resources via our Mailchimp landing pages

  • From publicly available professional sources (e.g. media publications, LinkedIn)

  • From networking and referrals

  • Through Squarespace website functionality (limited technical cookies and analytics)

4. HOW WE USE YOUR INFORMATION

We use personal data to:

  • Respond to enquiries

  • Provide PR and consultancy services

  • Manage client relationships

  • Prepare proposals and deliver work

  • Issue invoices and manage payments

  • Send PR updates, insights and marketing communications

  • Maintain media relations databases

  • Improve our services and website

  • Comply with legal and regulatory obligations

5. LAWFUL BASIS FOR PROCESSING

We rely on the following lawful bases:

Contract – to provide services you request
Legitimate interests – to operate and promote our consultancy and conduct media relations
Legal obligation – for tax, accounting and regulatory compliance
Consent – for email marketing and mailing list subscriptions via Mailchimp

Where consent is used, you may withdraw it at any time.

6. EMAIL MARKETING, FREE RESOURCES & MAILCHIMP

We use Mailchimp to manage email communications, including newsletters, PR updates and free downloadable resources.

When you download a resource or sign up via our Mailchimp landing pages, you will be added to our email marketing list.

Our opt-in process includes confirmation text such as:

“Please confirm you would like to hear from Brick PR and House of DIY. You can unsubscribe at any time by clicking the link in the footer of our emails. For information about our privacy practices, please visit our website.”

We use a consent-based approach for all email marketing. You can unsubscribe at any time using the link in our emails or by contacting us directly.

Mailchimp (The Rocket Science Group LLC, USA) processes personal data on our behalf and may transfer data outside the UK with appropriate safeguards in place.

7. MEDIA CONTACTS AND JOURNALIST DATABASES

We maintain media contact databases as part of our PR activities.

This may include:

  • Journalists, editors, producers and broadcasters

  • Bloggers, influencers and content creators

  • Publication and outlet information

  • Professional contact details and communication preferences

We use this information to distribute press releases and communications relevant to recipients’ professional roles.

We process this data on the basis of legitimate interests in conducting PR and media relations.

Individuals may request correction or removal from our media database at any time.

8. USE OF ARTIFICIAL INTELLIGENCE (AI)

We use AI tools such as ChatGPT and Claude to assist with:

  • Drafting and editing content

  • Research and summarisation

  • Idea generation

  • Administrative support

AI tools are used to support human work and do not replace professional judgement.

We do not input unnecessary personal data into AI systems and ensure outputs are reviewed before use.

We do not make solely automated decisions that produce legal or similarly significant effects.

9. SHARING YOUR DATA

We may share personal data with trusted service providers:

  • Squarespace (website hosting)

  • Mailchimp (email marketing)

  • Cloud storage and email providers

  • Professional advisers (accountants, legal advisers)

All third parties are required to protect your data and process it only on our instructions.

We do not sell personal data.

10. INTERNATIONAL DATA TRANSFERS

Some service providers (including Mailchimp, ChatGPT/OpenAI and Claude/Anthropic) may process data outside the United Kingdom.

Where this occurs, we ensure appropriate safeguards are in place in accordance with UK data protection law.

11. DATA RETENTION

We retain personal data only for as long as necessary:

  • Client records: up to 6 years after engagement

  • Financial records: 6 years (legal requirement)

  • Media contacts: reviewed regularly and updated or removed when no longer relevant

  • Email enquiries: up to 2 years

  • Marketing lists: until unsubscribed or inactive

12. YOUR RIGHTS

You have rights under UK data protection law including:

  • Access

  • Correction

  • Erasure

  • Restriction

  • Objection

  • Data portability

  • Withdrawal of consent

13. DATA PROTECTION COMPLAINTS

If you have concerns about how we handle your personal data, please contact us first.

We will:

  • Acknowledge your complaint

  • Investigate the issue

  • Respond within a reasonable timeframe

  • Keep you informed if delays occur

If you remain dissatisfied, you may contact the Information Commissioner’s Office (ICO).

14. COOKIES

Our website is hosted by Squarespace and uses strictly necessary cookies and limited analytics functionality to operate the website and provide basic usage statistics.

We do not use advertising cookies or third-party tracking technologies such as Google Analytics, Meta Pixel or LinkedIn Insight Tag.

15. CHANGES TO THIS POLICY

We may update this Privacy Policy from time to time. The latest version will always be published on our website.